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Financial Services Guide
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Financial Services Guide

When you are admitted to the hospital for services, there is important information you need to understand about the financial responsibilities related to your stay. We hope you find this information helpful.

Pre-registration

If your service is scheduled in advance, we will attempt to contact you to verify and update any incorrect information (address, telephone contacts, employment and insurance). We will also obtain precertification and/or authorization for your scheduled service and advise you to check with your insurance regarding your benefits. We will also collect your copay/deductible and estimated coinsurance responsibilities at the time we pre-register you. If we are unable to pre-register you, we will confirm your information (address, telephone contacts, employment and insurance).  We will complete the verification of insurance, obtain authorizations, and collect your copay, deductible and estimated coinsurance prior to receiving services. Please have your personal identification cards and insurance cards with you at the time of registration. We will contact your insurance prior to or at the time of your admission to obtain an authorization or notification. We will attempt to determine your insurance eligibility and benefits at that time. Based on your benefits, your copay, deductible and estimated coinsurance are due at the time of service. Payments can be made by cash, check, credit card (Visa, MasterCard, Discover and American Express). If you do not have the entire payment at the time of service, we will require a deposit, depending upon the type of service you are receiving. We will gladly bill your insurance and expect any balance due, to be paid within 30 days. If your insurance is not contracted with Winter Haven Hospital, you will be advised up front.  Your financial responsibility may be much higher and is due at the time of service.  Your medical insurance coverage is a contract between you and your insurance provider. Ultimately, patients are responsible for their hospital account and any balances not covered or paid by your insurance. If you have questions concerning your hospital bill, you may contact Winter Haven Hospital’s Customer Service Department by calling 863-297-1830. Payments are required at the time of service for any amount not completely covered by your insurance. Copays, deductibles and coinsurance are tabulated and are based on your health insurance benefits and on average charges per procedure or diagnosis. If you have financial difficulties and cannot make the full payment at the time of admission, you will be seen by a Financial Counselor to make payment arrangements. A variety of payment plans are available and require an initial down payment. Financial assistance may be available to patients receiving non-elective hospital services who are not covered by any form of insurance or governmental programs. If you do not have insurance, Winter Haven Hospital’s Financial Counseling Department will be glad to assist with determining alternate funding by screening for Medicaid Eligibility or Uninsured Assistance. Income verification and financial information will be collected to process assistance applications.

Registration

If we are unable to pre-register you, we will confirm your information (address, telephone contacts, employment and insurance).  We will complete the verification of insurance, obtain authorizations, and collect your copay, deductible and estimated coinsurance prior to receiving services. Please have your personal identification cards and insurance cards with you at the time of registration.

Insurance

We will contact your insurance prior to or at the time of your admission to obtain an authorization or notification. We will attempt to determine your insurance eligibility and benefits at that time. Based on your benefits, your copay, deductible and estimated coinsurance are due at the time of service. Payments can be made by cash, check, credit card (Visa, MasterCard, Discover and American Express). If you do not have the entire payment at the time of service, we will require a deposit, depending upon the type of service you are receiving. We will gladly bill your insurance and expect any balance due, to be paid within 30 days. If your insurance is not contracted with Winter Haven Hospital, you will be advised up front.  Your financial responsibility may be much higher and is due at the time of service.  Your medical insurance coverage is a contract between you and your insurance provider. Ultimately, patients are responsible for their hospital account and any balances not covered or paid by your insurance. If you have questions concerning your hospital bill, you may contact Winter Haven Hospital’s Customer Service Department by calling 863-297-1830.

Financial Arrangements

Payments are required at the time of service for any amount not completely covered by your insurance. Copays, deductibles and coinsurance are tabulated and are based on your health insurance benefits and on average charges per procedure or diagnosis. If you have financial difficulties and cannot make the full payment at the time of admission, you will be seen by a Financial Counselor to make payment arrangements. A variety of payment plans are available and require an initial down payment.

Physician Billing

Your Physician will bill you separately for their services.  In addition, any of the following physician specialists who assist in your care (e.g. Radiologist, Anesthesiologist, Consulting Specialist, Pathologists and/or Emergency Room Physician) will also bill you directly for their services. These physicians may or may not be employees of Winter Haven Hospital. Winter Haven Hospital does not take personal responsibility for patient valuables. We ask that you leave all personal valuables at home or with your family member. Winter Haven Hospital assumes no responsibility for lost or stolen patient belongings that have not been secured by the proper procedure.

 Valuables

Winter Haven Hospital does not take personal responsibility for patient valuables. We ask that you leave all personal valuables at home or with your family member. Winter Haven Hospital assumes no responsibility for lost or stolen patient belongings that have not been secured by the proper procedure.

Visitor Information

Visiting Hours for most patient care units are from 8:30 a.m. to 8:30 p.m.  Please check with patient care staff regarding the best times to visit your loved one. 

We ask that only 2 persons visit a patient at a time.  We also ask persons to visit only when they are feeling well.  Visitors are asked to wash their hands or use hand sanitizer before and after visiting a patient. 

Other ways visitors can help us deliver excellent patient care include:

  • Good personal hygiene.  Combined with hand-washing, this can help prevent infection.
  • Please do not wear aftershave or perfume, as some people may be allergic to these scents.
  • Please keep your voice down to maintain a healing and safe atmosphere.
  • Please keep your visit short to help the patient get as much rest as possible.
  • Please help the staff understand your cultural needs.

Parking

Parking is available in areas designated for patient and visitor parking.  Primary parking areas include:

  • Winter Haven Hospital Parking Garage, accessible from Ave. F and 1st Street
  • Regency Medical Center South Lot for Women’s and Children’s Services
  • Regency Day Surgery Center North Lot
  • Behavioral Health Division East Lot
  • Gil Jones Outpatient Rehabilitation East Lot.

Dining

Cafeteria services are available to visitors at Winter Haven Hospital, Regency Medical Center and Gil Jones.  

We request that patients dine in their rooms or area designated by their care staff.  Patients are welcome to contact extension 1262 with any nutrition requests. 

Patient and Visitor Safety

Winter Haven Hospital strives to deliver the safest care.  Patients and visitors can help us provide safe care by:

  • Preventing infection through hand washing.  We recommend using soap and water, washing hands for at least 30 seconds (or long enough to sing “Happy Birthday”).  Please wash your hands before and after visiting. 
  • Preventing errors through patient identification.  Please ask every patient care team member to check the patient’s identification arm band EVERY time they work with the patient—whether it’s for tests, medications, a treatment or other care process.
  • Communication regarding current medications.  It is important to keep an up-to-date list of your medications to communicate with the health care team. 
  • Preventing falls by communicating with staff to assist the patient to and from the bathroom. 

Pastoral Care

Hospital Chaplains are available 24 hours a day, 7 days a week for pastoral care. The patient care staff will be happy to page a chaplain for you.   The hospital chapel is located on Winter Haven Hospital’s main campus on the 1st floor behind the Swann Lobby. 


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